Moving your office? First off—congrats. Whether you’re upgrading to a bigger space, relocating to a new part of the city, or simply looking for a change of scenery, an office move often signals growth. But let’s not sugarcoat it—relocating a business can be stressful, chaotic, and, if done poorly, disruptive.
That’s where we come in. At Maestro Movers, we’ve helped countless Florida businesses—big and small—make smooth, stress-free transitions. And now, we’re sharing everything we’ve learned in this step-by-step Office Moving Checklist that’s been field-tested and business-owner approved.
Let’s make your move the easiest part of your growth journey.
1. Set the Date (and Build a Timeline)
Start by choosing your move-out and move-in dates. Then work backward. Most office moves require at least 2–3 months of prep time. If you’re moving a large office, give yourself even more.
Break it down:
- Notify employees at least 6–8 weeks in advance.
- Schedule utility shutoffs and new service installations 2–4 weeks before the move.
- Lock in your moving company early to get your preferred date.
Book Your Office Move Date Now
2. Inventory Everything (Seriously, Everything)
Now’s the time to Marie Kondo your office. What’s coming with you? What’s getting recycled? What needs upgrading? Don’t waste time—and money—moving old junk you don’t even use.
Make a list of:
- Office furniture (desks, chairs, conference tables)
- Computers, monitors, phones
- Printers, routers, modems
- Kitchen and breakroom appliances
- Filing cabinets and paperwork
- Wall art, décor, and signage
Pro Tip: Color-code boxes by department. Label everything.
3. Communicate With Your Team Early and Often
Moving affects everyone in your business. Keep your staff in the loop from the beginning.
- Create a central communication hub (Slack channel, email thread, shared doc)
- Share key dates and responsibilities
- Assign a move “captain” for each department
When your team feels involved and informed, they’ll be more prepared—and way less stressed.
4. Hire Professional Office Movers (That’s Us)
Don’t ask your employees to haul boxes or take apart desks. That’s a recipe for stress, injuries, and delays. Our professional office movers handle everything—so your people can focus on their jobs, not the heavy lifting.
At Maestro Movers, we offer:
- Disassembly and reassembly of office furniture
- Safe transport of electronics
- Night and weekend availability to avoid disrupting your business
- Fast, insured, and reliable service
Get a Commercial Moving Quote
Contact Our Office Move Coordinator
5. Handle Utilities and IT Early
You don’t want to move into your new space only to find there’s no internet, no power, and no functioning printer. Trust us—it happens.
Tasks to schedule:
- Transfer your internet and phone services
- Update your business address with the post office
- Notify all vendors and service providers
- Set up utilities (electric, water, gas, trash pickup)
Don’t forget your security system and building access setup!
6. Plan for Packing and Labeling
Sure, you could do it all yourself—but it’s usually not worth the headache. Our team offers professional packing services for businesses, which means everything arrives intact, in order, and ready to go.
But if you’re going DIY:
- Pack one department at a time
- Label everything by room and use
- Protect sensitive electronics with proper wrapping
Need boxes and supplies? We’ve got you covered there, too.
Let Us Handle the Packing
7. Think About Storage
Not everything needs to move immediately. Sometimes, there’s a gap between move-out and move-in—or you just need a place to store extra inventory or unused equipment.
We offer secure storage in Orlando that’s perfect for temporary or long-term business needs.
Explore Storage Options
8. Update Your Address Everywhere
Once your move is finalized, it’s time to go public. Make sure your customers and partners know where to find you.
- Update your website
- Change your Google Business Profile
- Update billing and shipping addresses
- Notify clients, vendors, banks, payroll, insurance providers
- Order new business cards and signage
9. Have a “Day-Of” Coordinator
On moving day, you’ll need one point person to handle everything from questions to coffee runs. Whether that’s you, your office manager, or someone from our team, make sure someone’s in charge and accessible.
We’ll assign a move supervisor on our side to coordinate the crew and make sure every step goes according to plan.
10. Celebrate the New Chapter
Once you’re in your new space, take a moment to breathe. Celebrate with your team. Maybe order lunch. Unpack together. Hang the wall art. Make it yours.
Moving your business is a big deal—so don’t forget to enjoy it.
Ready to Make Your Move? We’re Here to Help.
Whether you’re relocating a startup, scaling up your HQ, or simply moving into a more inspiring space, we’re the Orlando office movers that business owners trust.
Get a Free Office Moving Quote
Talk to a Commercial Move Specialist
Read More Business Moving Tips on Our Blog